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Use the official master workbook with field guide and controlled lists.
HRAIxbeta
SECURE WORKSPACE ACCESS
Welcome to intelligent HR
Choose your portal and continue with your existing workspace.
AIxbeta · 21.92
AIxbeta / Overview
Dashboard
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Welcome back
HR Main Workspace
Choose a module to continue
People
Organizations
Brighter Tomorrows
Organizations
Brighter Tomorrows
✣AI HR Copilot● Checking connection…
Hi, what would you like to accomplish today?
Ask, create, analyze, or automate any HR work — from organization charts to reports, policies, and more.
Your HR operating system
HR Modules
Everything you need to manage your people, from hire to retire.
People operations
People Command Center
Find anyone, understand workforce signals and open the right employee record — from one secure workspace.
PEOPLE360°
Workforce discoveryFind · Review · Act
Search is permission-aware. All actions remain governed by existing HR permissions and approvals.
Workforce snapshot
Live population by department and employment status.
Recent joiners
Newest employees in your authorized scope.
Workforce operations
Time, Attendance, Leave & Overtime
Operate working time from one command center: attendance evidence, schedules, leave, overtime, exceptions, corrections and payroll-ready outputs.
WORKFORCE24/7
Workforce health
Attendance, punctuality and exception indicators.
Operational actions
Shortcuts for the most common time operations.
Talent acquisition
Recruitment & ATS
Manpower-driven hiring with governed requests, job publishing, candidate CRM, AI-assisted screening, interviews, offers and onboarding handoff.
RECRUITATS
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Hiring pipeline
Current applications by stage.
Recruiter actions
High-frequency recruitment work in one place.
Talent management
Performance, Growth & Succession
One talent workspace for performance, competencies, succession, nine-box, career paths, individual development and learning. Existing employee talent records remain available in Employee 360.
TALENTGROW
Talent foundation
Live competency and position readiness.
Design principle
Human-reviewed talent decisions.
AI
AI drafts and recommends — people decide.
Performance, succession and development decisions remain editable, permission-controlled and human-approved.
Payroll Settings
Configure company payroll once here. Salary processing and bank confirmation remain separate.
Financial review is required for each payment, not for repeatedly re-entering company calculation settings.
AI HR COPILOT · LEAVE ADVANCES
Permission-aware system toolsHi, what would you like to accomplish today?
Review leave cases and prepare eligible payment drafts. Approvals, banking and payroll posting remain human-controlled.
Pay & rewards
Payroll & Compensation Workspace
Prepare payroll inputs through controlled compensation setup, overtime, benefits and workforce data. The workspace is designed to grow into full payroll processing without fragmenting the HR core.
PAYKWD
PAYROLL CYCLE / CONTROLLED ASSISTANT
Payroll operations — compatibility services
Prepare payroll, identify exceptions and Kuwait Article 71 annual-leave prepayments. Payroll Manager or HR Manager approves according to assigned role. No automatic payment.
اكتب: ابدأ دورة الرواتب
Select company to view the current cycle.
Legacy country settings (compatibility only)
Select a calculation basis and enter an independently verified legal/company reference. No statutory divisor or working-day floor is preselected; an approver must validate the chosen rule before use. Employee can request Normal Payment, but pre-leave payment timing must be verified for Kuwait Article 71.
Approved annual leave + selected payment timing + approved company policy + authorized HR/Payroll Manager payment confirmation. Article 71: pay before leave. This screen records, but never initiates, a bank transfer.
Payroll readiness
Current configuration and variable-pay indicators.
Pay governance
Keep compensation controlled and traceable.
Insights & decisions
Reports & Analytics
Move from transactions to decisions with workforce, attendance, recruitment, compliance and operational analytics in one reporting workspace.
DATABI
Decision snapshot
Live HR operating indicators.
Natural-language analysis
Use the existing permission-aware AI layer.
AI
Ask, analyze, explain.
Use authorized HR data to prepare management summaries without bypassing permissions or approval workflows.
Administration & configuration
Settings & Governance
Control configuration, workflows, access, implementation, AI, recruitment and organization settings without mixing day-to-day HR operations.
ADMIN⚙
ONE-TIME COMPANY CONFIGURATION
Checking access…Central HR & Payroll Settings
Set company policies once. Leave, payroll and payments reuse these settings. Only authorized administrators may change them.
Advanced & specialized configuration tools
System governance
Design rule for this redesign.
01No silent feature removal
Existing business capabilities remain reachable unless explicitly approved for removal.
02Role-based experiences
HR, manager, employee, payroll, recruiter and candidate experiences stay distinct.
03Human-controlled decisions
Critical HR and hiring decisions remain permission and workflow controlled.
Settings & Governance / Notifications
Company Email Settings
Configure the sender employees see when managers publish a duty schedule. One secure SMTP profile per company.
Employee Schedule Emails
HR Admin only. Passwords are encrypted; pending messages remain auditable if SMTP is unavailable.
Loading company mail settings…
Settings & Governance / Legal & Company Policies
Company EOS & Leave Settlement Policies
Define a company's contractual or discretionary entitlements independently from country law. The calculator applies the more generous eligible amount, and Finance must approve each policy version.
Loading governed settlement policies…
Visual organization design
Organization Builder
Build the organization like a PowerPoint diagram. Drag a rectangle onto the canvas, then complete its normal master information.
0 shapesLayout is synchronized with master data.
Enterprise Company Department Employee
Executive people intelligence
Workforce Dashboard
One professional view of headcount, attendance, workforce composition, approvals and compliance.
Live data
Workforce distribution
Active headcount by department
Daily attendance
Today’s workforce status
Gender mix
Employee profile distribution
Age groups
Workforce age profile
Joiner trend
Employees joining during the last six months
Nationality
Top workforce nationalities
Company / branch footprint
Where employees are placed
Government compliance
Expired and expiring employee documents
Pending approvals
Items requiring authorized action
Operations pulse
Attendance and employee request pipeline
AI
HR intelligence, built into your workspace
AI HR Copilot
Turn questions into useful HR work — analysis, reports, organization charts and exportable files — while respecting your access permissions.
HR tools readyPermission-aware workspace
AI
Your HR work, accelerated
Hi, what would you like to accomplish today?
Ask naturally. Start with the outcome you need and the Copilot will use the right HR tool when one is available.
AI
Working on your request…
Organization & workforce foundation
Organization Setup
Design the group, companies, legal employers, locations, departments, positions, headcount and financial ownership from one controlled workspace.
HGEnterprise
COCompany
HRDepartment
JPPosition
Design & configure
Organization workspace
Start with the visual builder or open any master directly. Existing screens and data remain available.
Implementation readiness
Live configuration health across the organizational foundation.
Quick configuration
Common actions without leaving the organization workspace.
Configuration inventory
Master data coverage
Counts and direct access to the setup masters already implemented in AIxbeta.
Country & legal entity setup
Country packs and legal employers used by branches, contracts and payroll.
Setup sequence
Recommended implementation order with live readiness checks and examples.
Advanced organization tools
No existing function was removed. These specialized workspaces remain available.
✦
Guided configuration · Optional
Smart Employee Import & Organization Setup
Upload once to propose your organizational structure and employee records. Review and approve before anything is saved.
1 Upload2 Discover & validate3 Approve & build
Upload your CSV or Excel employee listPreview every proposed organization change before anything is saved. New roles do not approve manpower budgets or headcount.
Imported positions start with 0 approved headcount. Legal entities, cost centers and suggested job families may need verification. No existing employees are overwritten.
Organization design
Organization structure
Model enterprise groups, companies, business units, organization units and departments without duplicating department master data.
Business unitOrganization unitDepartmentSection / team
ORGANIZATION INTELLIGENCE LIVE STRUCTURE
Organization Chart ✦
Explore real reporting relationships. Select a colleague to reveal their team, inspect their profile and follow the reporting line.
✦◈◉
100%
✦ The chart is read-only and reflects the employee master. Reporting lines can be changed in Employee Master with normal approvals and audit history.
Department workspace
Department
Department ownership, people, positions, financial scope and AI actions.
Operating footprint
Branches & locations
Manage headquarters, branches, addresses, tax profile, contacts, banks and work locations.
Branches
Legal and operating branch records
Work locations
Physical sites used for employees and attendance
Job architecture
Jobs, grades & positions
Define job families, grades, positions, approved headcount and reporting lines.
Compensation structure
Salary scales
Maintain company pay structures by grade with salary bands and progression steps.
Salary scales
Select a scale to manage bands
Grade bands
Minimum, midpoint, maximum and steps
Financial structure
Cost centers
Assign cost centers by company, branch or work location and align them with departments, positions, payroll and accounting.
Company master
Company
Complete corporate, statutory, banking and document setup.
Branch master
Branch
Branch identity, contacts, banks, licenses, documents and expiry control.
No-code setup
Setup designer
Rename, add, reorder and deactivate master options. Add custom fields without changing the core software.
Configurable master options
License types, document types, government IDs, bank account types and branch types.
Custom fields
Company and branch fields with customer-defined labels and data types.
Customer implementation accelerator
Master Implementation Center
Configure a new customer from one controlled Excel workbook. Download the master template, complete the sheets, validate every reference, then build the approved setup into AIxbeta.
Complete
Enter country, companies, branches, organization, jobs, pay setup, employees and government records.
Validate
Upload once to check required fields, references and supported sheets before any data is created.
Build
Apply the validated workbook. Existing codes are skipped so the import can be safely repeated.
Upload customer master file
Excel .xlsx only. Validate before build.
Implementation coverage
The first import covers the foundation through employee government compliance.
FoundationCountries, enterprise groups, companies, legal entities, branches, locations, cost centers
OrganizationBusiness units, organization units, departments, sections and teams
Jobs & payJob families, grades, bilingual positions, salary scales and bands, financial items
OperationsWork schedules, shifts and leave types
PeopleEmployees with English/Arabic names, placement, manager, position and grade
ComplianceCivil ID, passport, residency, work permit, reminder rules and contract templates
Validation / build result
Review sheet counts and errors before proceeding.
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PAYROLL · ACCOUNTING
GL Accounting
Internal journals for monthly payroll, advance leave and off-cycle payments; manager-controlled and fully auditable.
Internal GL only. The bank and external ERP are not connected. Payroll/HR Manager permissions and separate approval apply to all changes.
Compensation foundation
Financial Setup
Configure allowances, deductions, income, insurance, loans and benefit components once, then assign them to grades, positions and employees.
One configurable financial libraryItems are reusable across grades, positions, employees and future payroll. Archive used items to preserve history.
0Active items
0Payroll items
0Insurance / benefits
People Command Center / Discover
Find people. See the context.
One directory for every employee. Select a person for a quick preview or open their complete Employee 360 profile.
Directory · Select a person to open Employee 360
01 Search or select a view02 Quick preview03 Open Employee 360Read-only discovery · access controlled
Policy-driven people foundation
People setup
Configure classifications, contract masters, separation reasons and country labor-policy profiles without hard-coding the HR core.
Configuration first
Localize HR policy without changing software
Every classification and lifecycle master can be added, renamed, translated, reordered or archived. Labor policies resolve from Branch → Company → Enterprise → Country.
Country law→Enterprise→Company→Branch
Employee 360 · Individual profile
Employee
Personal, employment, organization, classification, development and lifecycle record.
Company master
Company profile
Corporate identity, statutory registration, localization, contact details and system defaults.
Departments
Organizational units, ownership and structure.
WORKFORCE TIME INTELLIGENCE
Time & Attendance Control Center
Live attendance, immutable punch evidence, exceptions, corrections, period locks, compliance and predictive workforce signals.
SHIFT & POLICY ORCHESTRATION
Shift & Schedule Studio
Design fixed, split, overnight and rotating schedules with scoped working-time policies, devices and employee assignments.
WORKFORCE TIME OFF
Leave Management
Country-aware statutory leave, policy overrides, balances, transactions, posting and reports.
CONTROLLED OVERTIME → PAYROLL
Overtime Control
Convert calculated attendance into governed overtime eligibility, approval and payroll-ready minutes under country and company rules.
HR request center
One queue for employee service requests with priority and SLA.
Approval inbox
Human review queue for leave, overtime and HR requests.
Notification Center
Notifications for the signed-in portal identity.
EMPLOYEE SELF SERVICE
My Workspace
Your attendance, leave, documents, requests, learning and personal HR activity in one private workspace.
MYHR
Recent attendance
Your latest work-time records.
Leave balances
Current entitlement and usage.
My Learning
Assigned courses, AI Trainer journeys, assessments and certificates.
MANAGER SELF SERVICE
Manager Workspace
Lead your team, request hiring, review candidates, act on approvals and keep people operations moving.
LEADMSS
My direct reports
Employees linked to your manager profile.
Hiring activity
Recruitment items visible to you as hiring manager or interview panel member.
Module 3 · Recruitment / ATS
Recruitment command center
Plan, attract, assess and hire with governed human decisions and evidence-backed AI.
Human-controlled decisions
RBAC & company scoped
AI evidence logged
EN / AR
Enterprise workflow orchestration
Workflow Studio
Design governed approvals, monitor live instances, delegate authority and keep SLA escalations under control.
Workflow definitions
Effective-dated, scope-aware and version controlled.
Live workflow instances
Operational state with immutable approval history.
Approval delegations
Temporary authority transfer with effective dates and audit evidence.
At-risk approvals
Pending tasks ordered by deadline and escalation state.
SLA operating guide
How the engine protects response commitments.
Due-soon work is surfaced before the deadline.
Overdue tasks route to configured users or permissions.
Repeated scheduled runs never create duplicate alerts.
Assignment, action, return and escalation events stay traceable.
IDENTITY SEPARATION
Users & access
HR/Admin identities are separate from Employee/MSS portal identities. An HR employee may legitimately have two different accounts.
SECURITY MODELEmployee ⇄ Manager uses one Employee Portal login. HR/Admin always uses a separate privileged login.
Requests are routed through workflow to HR roles; employee portal sessions never inherit HR permissions.
QA372 · OWNER ACCESS + PERMISSIONS MATRIX
Human authorization · No AI bypassDynamic Access & Delegation Center
Select multiple scoped, time-limited permissions by checkbox, review the full batch and save once. Role defaults remain untouched. All grants are audited.
Loading your current access…
Access rules
Roles define the baseline. Temporary delegation may add several permissions in one audited batch, never changing the original role. Access ends automatically when the expiry date passes or immediately when revoked.
✓ Scope-limited✓ Audited✓ Revocable✓ AI inherits permissions
Payroll posting and financial approval still require their original controlled workflows, regardless of access permission.
Employee & HR account controls
Enable or suspend sign-in for this tenant without deleting employee records or other companies' memberships.
Assigned roles
Review and withdraw individual role assignments. Removing an assignment never deletes the role definition.
Delegation history
Active, expired and revoked access grants in this tenant.
HR / Admin accounts
Privileged users for HR operations and administration.
Employee / Manager portal accounts
Explicitly linked to one employee record. Manager mode appears only when authorized.
Validate → Preview → ApplyUpload the Excel template. The system validates employee number, company leave code, year, permissions and target balance before changing any records.
Selected file—
Grade default package
Grade
Benefits defined here are defaults. Positions and employees can override or exclude them.
Position override
Position
Override, add or exclude grade benefits for this position.
Employee entitlement
Employee
Choose whether the employee inherits grade benefits, receives overrides, custom benefits, or no benefits.
Effective benefitsFinal entitlement after grade, position and employee rules.
Employee overridesExceptions specific to this employee.